Event Info

HOTELS & LOCATION | SCHEDULE | REGISTRATION & TICKETS | SPONSORS & OPPORTUNITIES | LOGOS & EMBLEMS

September 10-12, 2025  |  Florence, KY
Host Utility: Duke Energy

Hotels & Location

Competition Field
Turfway Park
7500 Turfway Rd.
Florence, KY 41042

Host Hotels

Hilton Cincinnati Airport
7373 Turfway Road
Florence, KY 41042

Reserve your room online by August 16, 2025 to receive the $159 nightly rate (breakfast included; rate may change based on occupancy of room). Any requests after this date are based upon availability and not guaranteed the group’s discounted room rate. Guests are encouraged to make reservations as soon as possible to ensure availability. Please note a credit card will be required to secure the reservation, but will not be charged until check-in. If you prefer to call in, call the Hilton reservation line at 1-800-HILTONS and note that you would like to reserve a room in a group block at the Hilton Cincinnati Airport (7373 Turfway Rd. Florence, KY). Ask for the group rate for “National Gas Rodeo 2025” or reference the group code “903”.

SpringHill Suites by Marriott Cincinnati Airport South
7492 Turfway Road
Florence, KY 41042

Reserve your room online by July 23, 2025 to receive the $159 nightly rate (breakfast included). Any requests after this date are based upon availability and not guaranteed the group’s discounted room rate. Guests are encouraged to make reservations as soon as possible to ensure availability.

TownePlace Suites Cincinnati Airport South
7488 Turfway Road
Florence, KY 41042

Reserve your room online by August 15, 2025 to receive the $159 nightly rate (breakfast included). Any requests after this date are based upon availability and not guaranteed the group’s discounted room rate. Guests are encouraged to make reservations as soon as possible to ensure availability.

Air Travel

Cincinnati/Northern Kentucky International Airport is an estimated 10 minutes from the competition field and host hotels.

Suggested Travel Dates

Book your travel arrangements to arrive on Tuesday or by 10 AM Wednesday, September 10, 2025 (if you are competing). Please plan flight departures after 5:30 PM on Friday, September 12, 2025.

Transportation

  • Rideshare services are available (Lyft, Uber, Wridz). Follow signage to Gound Transport East on the Baggage Clain level.
  • Hotel courtesy shuttles are available for two of our host hotels. Call the hotel to set up the shuttle when you land. Follow signs for Ground Transport West for all hotel shuttles. Hilton Cincinnati Airport (859) 371-4400 and SpringHill Suites by Marriott Airport South (859) 371-3388.

Parking at Field

Parking is available onsite free of charge. There will be spectator parking marked off as well as competitor parking that will allow space for trailers. Trailers can remain onsite overnight and the property has security, but MEA cannot be held liable for any theft or damages that may occur.

Registration

Team Registration

Team* registration rates | Available through Friday, August 1, 2025

  • Member Two-Person Team: $600
  • Member Four-Person Team: $850
  • Non-Member Two-Person Team: $700
  • Non-Member Four-Person Team: $950

*All alternates are required to purchase a lunch ticket and a banquet ticket.

Spectator* Tickets

Spectators may attend the event for free.

Friday Lunch Tickets
Lunch on Friday will be a box lunch and lunch tickets will be sold online prior to the event. Lunch tickets onsite will be limited.

  • Lunch Ticket (box lunches): Fee coming soon

Banquet Tickets
Anyone attending the banquet needs to purchase a banquet ticket (besides competitors). Spectators will not be allowed into the banquet without a ticket. To obtain assigned seating for the banquet (by company), tickets need to be purchased by August 25, 2025. Otherwise general seating will be available.

  • Adult Banquet Ticket (Age 13+): $60
  • Child Banquet Ticket (Age 2-12): $30
  • Children age 2 and under are free.

*In order to purchase from the MEA Online Store, you must be an employee of a company within the MEA database. Please select your team’s company when making your ticket purchase.

If you have any questions, please contact Amanda Vetsch at (651) 289-9600 x132.